Under the general guidance of the Director of Finance, assist during the month-end process by reviewing and analyzing the Financial Statement. Supervise the Accounts Payable of the hotel and Accounting Staff.
Perform balance sheet reconciliations and resolve reconciling items on a timely manner (Day 20 of each month).
Assist in month-end closings by preparing journal entries and schedules monthly.
Distribute monthly GL’s to the departments including P&L’s to the executive committee.
Review P&L discrepancies and correcting them before closing the month.
Assist in taking physical inventories.
Assist monitoring bank accounts/credit cards daily.
Perform ad-hoc reporting as requested by Assistant Director of Finance and Director of Finance.
Assist in overseeing the orderly storage and filing of hotel records.
Notify Assistant Controller and Controller of any discrepancies or problems with staff accounting work.
Ability to supervise and manage staff specifically Income Audit, Night Audit, General Cashier and Accounts Payable.
Daily uploads of revenues by the income audit (F&B, Hotel, Banquets) and daily cash reports.
Reconcile and submit for payment Monthly and Quarterly Taxes.
Initiate wires for T/A commissions, Corporate Billbacks, Management Fee, Excess Cash and any other miscellaneous items.
Must have active participation in daily lineup and as needed in Regional Accounting Meetings.
All other duties as required by the Assistant Director of Finance and Director of Finance.
Must be able to speak, read, write and understand the primary language(s) used in the workplace.
Must be able to read and write to facilitate the communication process.
Requires good communication skills, both verbal and written.
Must possess basic computational ability.
Thorough knowledge of computer processing system and ability to manually perform these operations if necessary.
Ability to prepare and analyze data figures and transcriptions prepared on and generated by computer.
Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required.
Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
Must be able to lift up to 15 lbs. occasionally.
Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.
Requires manual dexterity to use and operate all necessary equipment.
Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
High school or equivalent education required. Bachelor’s Degree preferred.